Kind of Work

Semi-independent office work which involves a variety of moderately difficult and specialized activities.  Work requires considerable accuracy, able to keep strict confidentiality and responsibility in performing general support activities.

 

Specific Tasks

  • Will provide quality customer service to any individual inquiring about NMF services.
  • Greet visitors and notify appropriate staff.
  • Answer telephone and refer callers to appropriate staff.
  • Maintains outlook calendaring system.
  • Responds to requests for assistance and information from the public.
  • Compile and mail out appropriate material, including a cover letter, which is approved by communications specialist.
  • Manage all mail with available administrative assistant. Open and distribute incoming mail, prepare outgoing mail, bulk mailings, news releases and distribute mail.
  • Follow proper procedures in place to ensure mailed donations are recorded properly.
  • Maintain petty cash fund, and create invoices as needed.
  • Manage daily deposits (checks and cash).
  • Assist with NMF Conference Center by directing patrons about following procedures in place.
  • Fill printers with paper, and monitor paper supply. Ensure staff/guest bathrooms are fully stocked.
  • Responsible for the cleanliness of lunchroom and watering plants.
  • Assist with conferences and workshops including registrations for the training program.
  • Maintain the data base for the mailing lists, and provide data to other staff as requested.
  • Maintain the data bases and provide data to other staff as requested.
  • Maintain the data bases and files supporting information on training participants and provide data to other staff as requested.

 

General Tasks

  • Conduct general office duties: typing letters and reports.
  • Provide clerical support to all staff, copy and package informational materials.
  • Perform other duties as required to assure a smoothly functioning office.

 

Training and Experience Required

  • Associate Degree (A.A.) from two year college or technical school.
  • Two years of related experience including Microsoft Office Suite.

 

Knowledge, Skills and Abilities Desired

  • Considerable knowledge of office principles, practices, procedures and equipment.
  • Considerable knowledge of business English, spelling and basic math.
  • Considerable knowledge of computer procedures and operations.
  • Ability to communicate clearly and effectively – good telephone voice.
  • Organizational skills with an ability to focus on details.
  • Ability to function in a team relationship.

To Apply: Send a resume and cover letter to Ashley Johnson at ashleyj@nwmf.org.

Deadline to apply is April 30th.